Kingdom of Æthelmearc

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Welcome to our Kingdom!

A Note from Their Royal Majesties of Æthelmearc:

We are rescinding the edict We wrote on Jan 7, 2023. We put out the edict with the hope that we could choose not to renew the Mask Mandate Variance through the Society and bring safety measures for events to the Kingdom level so there would be more freedom to try other options and have more unmasked activities and events. We were not aware that this is not possible for Us to do and want to apologize for any confusion and disappointment. We were not aware that Society policy puts the responsibility and control of the Mask Mandate Variance entirely in the Kingdom Seneschal’s hands. We have always tried to consider everyone and find a middle ground and We hope as a Kingdom we can continue to move in that direction.

In Service to the Dream,
Arnthor and Ceirech, Rex et Regina Æthelmearc

A Missive from Their Royal Majesties of Æthelmearc:

Unto the Good Gentles of Our glorious Kingdom of Æthelmearc, Arnthor and Ceirech, King and Queen, send fond greetings. As the cold of winter envelopes Our Kingdom and many are traveling, We wish you warmth, safe journeys, and abundant joy this holiday season. In reflection, as the year draws to a close, We realize that this has been a year of return. A return to activities, a return to our passions, and a return to laughter and the making of good memories with our chosen family. We look ahead to this season of Twelfth Nights, where we have the pleasure of enjoying the companionship and merriment of Our friends. It has been a gift to travel Our Kingdom and see so many of you enjoying events. We want to thank all of you who work so hard to bring people together and keep the dream alive.

In Service to the Dream,
Arnthor and Ceirech, Rex et Regina Æthelmearc

Mistress IlladoreFrom the Kingdom Seneschal,
Mistress Illadore:

Greetings!

We are going to have our budget meeting this month on zoom on January 5th. Check social media to get the zoom link as we will be posting it much closer to the actual event. Kingdom officers should get their budgets into our Kingdom exchequer as soon as possible. I am happy to report that our review team for local groups who want to submit a safety plan to have activities that are “masks not required” has grown to include Duke Timothy, Duke Christopher, and Sir Maghnus at the time this letter was written. Other individuals who would be interested in participating in the review team please contact me directly at seneschal@aethelmearc.org I do hope that you have a safe and happy holiday season.

Always,
Illadore de Bedegrayne
Kingdom Seneschal

Corsi-Rosenthal Boxes, Safety Plans, and Inclusion – Allowing “Mask Not Required” Activities at Æ Events

Hello Æthelmearc!

Here’s the nitty gritty – please read the whole thing.

We’re going to let seneschals, autocrats, marshals, and other folks running meetings and gatherings to submit safety plans to see if we can have “masks not required” activities AND do this in an inclusive fashion.

We are trying to minimize the risk of COVID transmission at indoor events in AEthelmearc, while hopefully allowing as many activities as possible without masks. This is new and going to involve compromise, to allow some individuals who want to enjoy activities without masks and at the same time trying to continue to have events be as safe as we can for our population that may be at higher risk.

We’re doing this by trying to reduce transmission risk through air filters. We can never make indoor events as Covid-safe as outdoor events where the air is replaced with fresh every few seconds, but using air filters can greatly reduce the air replacement time. As usual, the safest option is belt and suspenders- use filters in your indoor event site and AND recommend attendees to wear masks. The Kingdom has also offered to help pay for Corsi-Rosenthal boxes and N95 masks (or equivalent) for groups. Please reach out to us for assistance.

The quick basics: 1 CR box per 20×20 space, with a limit of 16 people per 20×20 space, only designated areas for Mask-Not-Required (MNR) activities and masks must be worn elsewhere, and feasts may be possible but with reduced numbers and further restrictions.

Specifics:

Safety Plan: Any group who wants to participate in using air filters and density controls needs to submit a safety plan. The Google form to do that is here: (This may change:) forms.gle/a7rB7XyzcZDefkAt5. The review team will look at your proposal and discuss how to make this work with you and your space. We will need dimensions and likely a sketch of the room(s).

The boxes: Please go to Sir Maghnus (Dr. Joel Welling)’s webpage here: jswelling.github.io/AE-Air-Filters/. Our current calculations are based on the One Filter per Fan method. This appears to be more cost efficient for our planned use.

Feasts: If you want to have a feast indoors, we are going to require further limits, including groups of 5 or 6 individuals to a table who consent to eat together (no shoving 6 random people together without their permission), density limits as listed above (25 sq feet per person), tables must be at least 6 feet apart from each other, and servers must wear masks. Sideboards need to either be handled in the same manner. (Indoor sideboards aren’t recommended when Covid transmission is high or substantial.)

Notification: If your event/practice/meeting/gatherings is going to have MNR areas, this must be advertised extensively on social media, and email. Please work with your social media officers to do this.

Activities Not Permitted to be “Masks Not Required”: In an effort to be inclusive to all, some activities will require masks, such as Courts, as these are special and where official business happens. Groups can also not declare an entire event mask-free – it must be inclusive to our members who are disabled or immunocompromised or elderly. Martial practices will be excluded from this; however, if individuals attending practice ask you to wear a mask, please comply.

Only necessary when Covid Transmission is High or Substantial: Also a reminder – This is only necessary if Covid transmission is high or substantial in your county, per the CDC Transmission Map. (Thankfully some areas of AE are trending lower. Let’s hope that continues.) Map can be found here: https://covid.cdc.gov/covid-data-tracker/#county-view?list=&data-type=Risk

This is not a perfect solution – we are trying to come up with a reasonable and fairly low-cost compromise, that will help keep our populace safer, be inclusive as best we can, and also allow the activities that we love. This may also change in the future, depending on whether or not our understanding of the science changes, and how well this all works for our shires and baronies. We will be reviewing how this all goes – and adjusting – so please expect changes in the future.

Thank you so much for your time and understanding,
Monica Gaudio
Kingdom Seneschal
(with big assists from Deputy Kingdom Seneschals Duke Christopher and Sir Maghnus)

Kingdom Announcements

* Documents needed to be posted at all SCA functions are here:
   – SCA Bullying & Harrassment Poster
   – SCA COVID Event Sign
   – Æthelmearc Mask Policies

* There are new Authorization Forms found on the Authorizations Clerk page.

* There are new Event Submission and Update forms found on the Event Submission Form page.

* Information regarding the icons found in event announcements can be found in the Icon Guide.

* There is a Frequently Asked Questions page on this site. Please see if your question is listed here.

Society Announcements

Information on Paid Membership, from SCA.org:

Update on SCA Membership Status Effective July 1, 2020:

We are sorry to have to report that as of July 1, 2020, we will no longer be able to leave expired memberships open as if they were current memberships. The corporation has reached a point where it needs to resume normal financial processes. Read the full notice here.

Gifting a Membership:

There has been an extremely generous response from our members, wanting to gift memberships to people in need.

If you would like to gift a membership for a specific individual, please download and follow these instructions.

Kingdom E-Newsletters Available to All – December 1, 2020

During the October 2020 meeting, the Board of Directors voted unanimously in favor of the removal of the “paid members only” barrier from the sca.org e-newsletter online portal. 

As of December 1, 2020, the paywall will be removed from newsletters, inter-kingdom directory and Board Minutes. This will give all participants and groups the opportunity to explore the rich and abundant history of the SCA. We are hoping these documents can be used as historical references and tools to help us grow the SCA community.

Subscribers to the paper copies of Kingdom newsletters will not be affected by this change.  Your paper subscriptions will continue to be mailed to you in a timely manner.

Newsletters can be found by clicking on this link: 
https://members.sca.org/apps/#Newsletters

Help Wanted

Please check out all open volunteer opportunities on our Help Wanted page.

* The Kingdom Signet, Master Jonathan Blæcstan, is requesting scroll blanks for Kingdom Awards. If you are able to help out, kindly let them know at signet@aethelmearc.org.

* Letters of Intent are being accepted for the position of Regional Deputy Exchequer. Any interested gentles should send letters to resume.exchequer@aethelmearc.org as soon as possible.

* Letters of Intent are being accepted for the position of College of heralds Paypal Deputy. Any interested gentles should send letters to resume.exchequer@aethelmearc.org

* Letters of Intent are being accepted for the position of Branch Reports Deputy. Any interested gentles should send letters to resume.exchequer@aethelmearc.org

* There is a call for letters for the position of Kingdom Minister of the List. The current KMOL intends on seeking a second term, however, if you would like to submit a letter of intent as well as your SCA resume to the following: Their Majesties Arnthor and Ceirech, the Seneschal Mistress Illadore de Bedegrayne, the Kingdom Earl Marshal, Duke Timothy of Arendale, and the current Kingdom MOL, Meesteres Odriana vander Brugghe at resume.mol@aethelmearc.org.

The Sylvan Kingdom of Æthelmearc
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